Mark an invoice as paid

When to do this

Mark an invoice as paid when you have received the client's payment — cash, bank transfer, M-Pesa, or any other method. This step:

• Records the payment date and amount in your books
• Enables the EFD receipt issuance button
• Moves the invoice to Paid status on your income list

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Steps

1. Go to Income → Invoices.
2. Find the invoice (it should be in Sent status).
3. Click Mark as Paid (the button in the invoice row or in the detail view).
4. Fill in the payment details:
   • Payment date — the date you actually received the money
   • Amount received — the full invoice total including VAT
   • Payment method — Bank Transfer, M-Pesa, Cash, etc.
   • Exchange rate — only shown for foreign-currency invoices. Enter the TZS rate at the time of payment (e.g., if you received USD 1,000 and the rate was 2,650, enter 2650).
5. Click Confirm Payment.

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What amount to enter

Enter the total including VAT — the gross amount. If your invoice is for TZS 118,000 (TZS 100,000 net + TZS 18,000 VAT), enter 118,000 as the amount received.

For foreign-currency invoices, enter the foreign-currency gross total. The TZS equivalent is calculated automatically from the exchange rate you provide.

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What if the client paid a different amount?

Enter what you actually received. Amaniq stores partial payment amounts and dates. If the client still owes a balance, you can see the outstanding amount on the invoice.

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After marking as paid

The invoice moves to Paid status. You can now issue an EFD receipt →.

If you later discover the payment details were wrong (wrong date, wrong amount), you can edit them by opening the invoice and clicking Edit payment.