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Managing employees
Before you can run payroll, your employees need to be set up in Amaniq. Each employee record holds the information used to calculate their tax and generate their payslip.
Adding an employee
Go to Payroll → Employees → Add Employee.
Fill in:
- Full name — appears on the payslip
- TIN — the employee's Tax Identification Number (9 digits). This is required for TRA PAYE filing.
- NSSF number — required for the NSSF export
- Position / job title — shown on the payslip
- Work location — Tanzania Mainland or Zanzibar. This determines which SDL sheet the employee goes into and which payroll rules apply.
- Employment type — Full-time, Part-time, or Contract
- Gross monthly salary — the agreed gross before any deductions. Leave this blank if the employee's pay varies month to month and you will import it via CSV instead.
- Start date — the date they joined
Editing an employee
Go to Payroll → Employees, find the employee, and click Edit.
If you change a salary mid-month, the new salary will apply from the next payroll run. Amaniq does not retroactively recalculate past payslips.
Deactivating an employee
When someone leaves the company, set their End date in the employee record. They will no longer appear in payroll runs after that date.
Do not delete former employees — their records are needed for audit trail purposes and historical payslip access.
TIN and NSSF numbers
These numbers are printed on TRA and NSSF export files. TRA will reject your PAYE upload if an employee's TIN is missing or incorrectly formatted. The correct TIN format is nine digits (e.g., 184745399).
If you do not yet have a TIN for a new employee, you can run payroll without it, but you must add it before submitting the TRA export.
Work location: Tanzania Mainland vs Zanzibar
Employees based in Zanzibar follow different rules for NSSF (Zanzibar uses ZSSF) and SDL (SDL does not apply to Zanzibar employees). The work location field is what determines which rules apply.
If your business only operates on the mainland, all employees will be Tanzania Mainland.