Flag a suspicious receipt

What flagging does

Flagging marks a receipt as suspicious — meaning you do not want it included in your VAT calculations or analytics until it is reviewed.

Flagged receipts are automatically excluded from:

• Your VAT return (input VAT is not claimed)
• Your analytics and profit calculations
• Your bank reconciliation match pool

The receipt is not deleted. It stays in your records so you have a history of what was received and questioned.

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When to flag a receipt

• A receipt failed TRA verification and you cannot correct the Z-number
• You suspect the receipt may be for a personal expense, not a business expense
• The receipt was entered in error (wrong company, wrong period) and you are not sure yet whether to delete it
• A supplier gave you a receipt you are uncertain about and you want to set it aside while you investigate

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How to flag a receipt

1. Open the receipt from Expenses → Receipt List.
2. Click Flag receipt (or the flag icon 🚩 in the receipt row).
3. Add an optional note explaining why it is flagged.
4. Click Confirm.

The receipt row turns orange/red in the list to make it visually distinct.

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Unflagging a receipt

If you investigate and confirm the receipt is legitimate:

1. Open the flagged receipt.
2. Click Remove flag.

The receipt is immediately included again in VAT calculations and analytics.

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Deleting a receipt

If the receipt is completely wrong and should not exist in your records at all, use Delete instead of flagging. Deletion is permanent.